Protection of Personal Information Act

VPOS would like to welcome you to its website.

By viewing this website you hereby acknowledge that you have read and accept the following Protection of Personal Information (POPIA) disclaimer.

VPOS shall take all reasonable measures to protect the personal information of users and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Promotion of Access to Information Act, Act 2 of 2000 (“PAIA”) and the Protection of Personal Information Act, Act 4 of 2013 (“POPIA”).

As per the POPIA personal information refers to information that identifies or relates specifically to you as a person or data subject, for example, your name, age, gender, contact number and your email address. A definition of personal information can be found in the VPOS Privacy policy.

The Collection of Personal Information

VPOS collects Personal information primarily for the following purposes:

Customer Information

• To render customer related services and administration of customer accounts.

• To conduct criminal, credit, reference and other related reference checks.

• To authenticate the customer.

• To provide the customer with information which VPOS believes may be of interest to the customer, such as information relating to public awareness campaigns and matters of general public interest in which VPOS is involved or has decided to lend its support to.

Supplier and Third Party Contractor/Service Provider Information

• To secure the products and services of the supplier/service provider or contractor as part of VPOS’s product and service offering.

• To manage the VPOS supply chain and relationship with the supplier and/or contractor for any purposes required by law by virtue of the relationship between the supplier and VPOS.

• To render services relating to the administration of supplier supplier/service provider or contractor accounts.

• To provide the supplier/service provider or contractor with information which VPOS believes may be of interest, such as information relating to public awareness campaigns and matters of general public interest in which VPOS is involved or has decided to lend its support to.

Sources of Personal Information

Personal information may be collected from the following sources:

• Directly from the person when he/she applies for any VPOS related employment, provide services to VPOS, submit forms requests or transactions, use our websites or make use of any of the VPOS services.

• From public registers, credit bureaus and law enforcement agencies and any other organisation from which VPOS may acquire your information.

• From people and entities employed by VPOS to provide services to VPOS which may be legally entitled to provide VPOS with personal information.

The Storage of Personal Information

All personal information collected by VPOS will be stored as follows:

• In a secure and safe manner according to strict information security principles with safeguards to ensure its privacy and confidentiality.

• Required by law or contractual obligation.

• Otherwise reasonably required by VPOS for lawful purposes related to its functions and activities.

• Retained further with the person’s consent After which the information will be de-identified and disposed of as per the VPOS Control of Records policy.

Sharing of Personal Information

Any information supplied to VPOS will be treated as confidential and VPOS will not disclose information unless legally permitted thereto. No information will be transferred to a Third Party without the explicit consent of the data subject unless legally obliged thereto. By providing the personal information, the data subject agrees that VPOS may transfer the information to the following people and organisations in pursuit of the data processing purposes:

• To the divisions and entities in the VPOS Group, including directors, employees, contractors, agents, auditors, legal and other professional advisors who are authorised to process this information.

• To financial and government organisations who may request information from VPOS, in which case the data subject will be notified in advance.

• To persons employed by VPOS to provide services on our behalf and that adhere to principles similar to VPOS regarding the treatment of personal information.

• To any person to whom VPOS cede, delegate, transfer or assign any of our rights or obligations pertaining to products and/or services provided to the person or contracts concluded with the person.

• To any person who acts as legal guardian, curator or in a similar capacity.

• To any person or persons who may be permitted by applicable law or that you may consent to, including persons or entities who may request such information to evaluate the credit worthiness of the person.

Your Rights regarding your Personal Information

A data subject (employee, contractor, supplier and/or customer) has the following rights to his/her personal information collected, processed and stored by VPOS:

• Right of access to and the right to rectify or update the personal information collected.

• The right to object at any time to the processing of the personal information in which event the consequences of the objection will be explained to the data subject.

• The right to request VPOS to no longer process the personal information of the data subject should the information not be required for further processing or by law.

General Conditions pertaining to Personal Information

VPOS accepts no liability whatsoever for any loss, damage (whether direct, indirect, special or consequential) and/or expenses of any nature whatsoever which may arise as a result of, or which may be attributable directly or indirectly from information made available on these pages or links, or actions or transaction resulting there from.

The Laws of the Republic of South Africa will govern all terms and conditions of any products and services contained in these pages. Should you request products or services through the VPOS Website you hereby consent and submit to the jurisdiction of the South African courts in regard to all proceedings, actions, applications or the like instituted by each party against the other, and in any way arising from any stated terms and conditions.